Google Vault

Secure Your Data with eDiscovery and Archiving

Organisation must retain data for specific time periods to comply with legal requirements. When legal disputes or audits arise, a searchable archive is essential for efficient eDiscovery.

Google Vault enables you to achieve this by providing a secure and easily searchable repository for their critical data.

How Google Vault Protects Your Business

Comprehensive Data Retention

Automatically retain data from core Google Workspace services like Gmail, Drive, Meet, and Chat. This ensures that important information is preserved for compliance, even if users accidentally delete it.

Powerful eDiscovery

Search, identify, and export data for legal matters or internal investigations. Quickly find specific information within a vast amount of data, saving time and resources during legal holds and eDiscovery requests.

Streamlined Compliance

Meet various regulatory requirements by preserving and retrieving data according to specific compliance standards such as UK GDPR. Reduce the risk of legal penalties and ensure that your organisation adheres to industry best practices for data management.

Why Google Vault?

Vault is built directly into Google Workspace, so there’s no need for complex integrations or third-party tools. This makes it easy to set up and manage, and ensures a smooth and consistent user experience.

Google Vault supports the following Google Workspace services:
Gmail, Google Drive, Calendar, Chat, Meet, Voice, Groups, and Sites.

How It Works

Vault creates an archive of your data from various Google Workspace apps.

Retain

Vault automatically retains a copy of all data, even if users delete it from their accounts.

Search

Use Vault’s tools to search by keyword, date range, sender, recipient, and more.

Export

Once you’ve identified the relevant data, you can export it in various formats.

add Google Vault to your Google Workspace plan

Even if your Google Workspace plan doesn’t include Google Vault, you can still benefit from its powerful features.
Upgrade your plan today or add Vault licenses to your subscription to unlock advanced archiving, eDiscovery, and data retention capabilities for your users.

Included with the following plans:

Business Plus

Enterprise Standard and Enterprise Plus

Enterprise Essentials

Enterprise Essentials Plus

Add Vault Licences to your Current plan

If your organisation’s edition of Google Workspace doesn’t include Vault, you may be able to buy Vault add-on licenses.

A Vault license is required for every user that you need to retain and search data for.

Looking for Google Workspace Backup?

While both Google Vault and backup solutions preserve data, they serve distinct purposes.
A backup solution protects your business against situations where you need to restore data, such as accidental deletion, device malfunctions, and cyberattacks.

Managed Services

Go beyond basic Google Workspace with our managed services packages! Get expert support, reliable backup solutions, enhanced email security, and more. Our comprehensive packages are designed to streamline your Google Workspace experience so you don’t need to worry about the technical stuff.

Recommended for small businesses. Includes Google Workspace Business Starter licences, standard helpdesk, and backup.

Recommended for medium orgsanisations. Includes Google Workspace Business Standard licences, standard helpdesk, and backup.

Recommended for large businesses. Includes Google Workspace Enterprise Standard licences, standard helpdesk, and backup.

Google Vault FAQs

While Vault retains deleted data, it’s primarily designed for legal hold, eDiscovery, and compliance. For data restoration purposes, you should rely on a backup solution. Vault can help you identify the relevant data that needs to be restored from your backups. Explore our backup solution.

Google Vault is included with some Google Workspace editions, such as Business Plus, Enterprise Standard, and Enterprise Plus. If your edition doesn’t include Vault, you can upgrade today or get in touch to purchase add-on licenses to enable its features for your users.

Vault can retain data indefinitely, or you can set custom retention rules based on your organisation’s needs and legal requirements. You have the flexibility to define retention policies for different types of data, specific users, or organisational units.

Google Vault leverages the same robust security infrastructure as Google Workspace. Your data is encrypted both in transit and at rest, and access controls ensure that only authorised individuals can access the archive.

By default, only Google Workspace administrators have access. They can grant permissions to other users as needed, but access is typically limited to those involved in legal or compliance matters.