Switch to Google Workspace

Seamless and Secure Google Workspace Migration and Deployment

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We can help you move emails, calendars, files, contacts and more while keeping your business up and running. With over 10 years of experience, we ensure a smooth and efficient transfer of your data and applications.

Focus on your business flow as we take care of the complex Google Workspace migration tasks.

Migrate from Microsoft 365, IMAP, legacy platforms or even personal Gmail accounts to a fully optimised Google Workspace environment.

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Move your emails and files to Google Workspace — get in touch to find out if your platform is supported.

Refractiv have supported our business for many years, from helping us with our initial set up to ongoing guidance and support their service is always great and their guidance absolutely spot on.

Mark Overend — Tax Partner, Ascentis Accountants

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Refractiv assessed the project accurately and quickly saving us a lot of money compared to competitors. The support and guide over the project lifecycle was prompt and informed.

Joshua Payton — Senior Enterprise Tech Engineer, GSR Markets

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The 4-Step Google Workspace Migration Roadmap

1

Audit

We assess your current system and discuss the migration process with your team to avoid potential hurdles and ensure a smooth move.

2

Strategy

Forget one-size-fits-all tools. We tailor the migration and configure the tools specifically for your business.

3

Sync & Test

Before the move, we run several syncs and tests. This process ensures every email, contact, and file is ready to land where it belongs.

4

Go-Live

We flip the switch and your team simply logs in and gets back to work—no downtime, no lost data, just a better way to collaborate with Google Workspace.

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No Data Left Behind

We take extra care with your data, running several syncs and tests so that your emails, documents, and contacts are right where you need them.

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Secure and Fast

We use industry-leading Google Workspace migration software to build a migration strategy that matches your business setup.

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Further Support

From hands-on team training to proactive security audits, we provide the dedicated support you need for a successful go-live.

Why choose us as your Google Workspace Partner?

Certified Google Cloud Partner

Over 10 Years of Experience

Wide Range of Services

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Refractiv: Google Workspace UK Partner badge

Skip the chatbots and speak directly with a Google Workspace migration specialist.

Guides

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IMAP to Google Workspace Migration: Practical Guide

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Migrating from Microsoft 365 to Google Workspace

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How to Migrate Email to Google Workspace

Managed Services

Go beyond basic Google Workspace with our managed services packages! Get expert support, reliable backup solutions, enhanced email security, and more. Our comprehensive packages are designed to streamline your Google Workspace experience so you don’t need to worry about the technical stuff.

Recommended for small businesses. Includes Google Workspace Business Starter licences, standard helpdesk, and backup.

Recommended for medium orgsanisations. Includes Google Workspace Business Standard licences, standard helpdesk, and backup.

Recommended for large businesses. Includes Google Workspace Enterprise Standard licences, standard helpdesk, and backup.

Google Workspace Migration & Deployment FAQs

What data can be migrated to Google Workspace?

You can transfer a wide range of data to Google Workspace, including the following:

  • Email: Messages, contacts, calendars, and tasks from different email platforms (such as Microsoft Exchange, Office 365, or other IMAP servers).
  • Documents: Files from on-premises file servers or cloud storage solutions like OneDrive or SharePoint.
  • Other Data: Depending on your current setup, you may also be able to migrate data from specific applications or databases.

Absolutely. While other partners focus purely on moving email and data files, Refractiv specialises in complete identity platform migrations.

Our deployment engineering ensures that your user directories, such as Active Directory and Entra, transition seamlessly into Google Workspace without operational downtime or identity disconnects.

The timeline varies based on data volume and number of users.

Small and Medium UK Businesses: Usually takes 2–4 weeks including planning, testing, and final cutover.

Large UK Enterprises: Can take several months due to the complexity of shared permissions and data volume.

We strive to minimise downtime during your migration to Google Workspace. However, some brief interruptions might occur, particularly when switching email services. Our team will keep you updated and help you manage any potential disruptions.

Yes, you can migrate data (emails, Drive files, calendars, and contacts) from one Google Workspace tenant.

You cannot “merge” accounts instantly; you must provision users in the new account and then copy the data over.

Yes, and Refractiv can help. We can request authorisation from your personal account, and once granted, we can pull emails directly into your new professional @yourcompany.com account.

Yes. Google provides several native tools depending on your needs, including:

  • Data Migration Service (DMS)
  • Google Workspace Migrate
  • GWMME (Google Workspace Migration for Microsoft Exchange)

Get in touch for a free consultation to find out which tool would work best for your migration.

The migration process copies your data; it does not delete it from the source. Your old emails will remain in your previous provider’s inbox until you choose to cancel that service or delete the account.