Millions of people use Google Workspace daily to collaborate and stay productive. In this article, we are discussing three secret features that will help you get work done fast and improve your performance.
What is Google Workspace?
Google’s suite of web-based business tools, Google Workspace, originally known as “G Suite,” was launched in 2006. It’s a set of business applications that includes Gmail, Google Drive, Google Docs, Sheets and more. All Google Workspace plans offer a business email for every employee, as well as admin controls to easily manage users’ accounts.
Top 3 Secret Features of Google Workspace
Google Workspace is constantly expanding its capabilities, helping people and businesses streamline processes, enhance security, and improve performance. Let’s take a look at the best features of Google Workspace that you may not be aware of.
Confidential mode in Gmail
If you’re sending an email that contains sensitive information, you may want to use Gmail’s Confidential mode to secure it. The recipients will be unable to forward, copy, download, or print the message or any attachments as a result of this restriction. You can also set an expiration date and ask receivers to enter an SMS verification code in order to see the email you sent them.
To use this feature of Google Workspace, before sending an email, simply click on the lock icon from the text formatting bar and follow the steps necessary to secure your message.
New Gmail and Google Workspace features are made available regularly. To learn how to use them in your daily work, check out these Google Workspace Training sessions.
Smart Compose in Google Docs
Smart Compose is a feature that can help you write documents faster and more accurately. It can assist you in picking suitable words, offer appropriate terminology or phrasing, check your grammar, and suggest words to auto-complete your sentences. It does all of this using Google’s AI and machine learning technology. You will no longer have to type everything down.
You can take advantage of Google Workspace’s Smart Compose in Google Docs, Slides, Sheets, and Drawings.
Image source: Google Workspace Updates Blog
To enable Smart Compose, open a document, and from the top menu select Tools > Preference. Click Show Smart Compose suggestions and then click OK.
Appointment schedules in Google Calendar
With Google Calendar, you can easily arrange meetings and events, as well as receive reminders about forthcoming activities. Google Calendar is made for collaboration and it makes creating calendar and sharing your schedule with others easier.
With Appointment Schedules in Google Calendar, you can create a web page where people can book appointments with you. This feature of Google Workspace is useful for those who want to make themselves available for appointments with customers or people from outside their organisation. For instance, you can create a webpage where people can book 30-minute meetings with you.
Even better, this feature automatically detects conflicts with current Calendar events and suggests only time slots when you may be available.
To enable Appointment scheduled in Google Calendar, go to Settings > General > Appointment Schedules. Then go back to your Calendar homepage and the + Create icon from the top left corner. Select Appointment schedule and follow the few steps necessary to create your appointments page.
Summary
There are plenty of Google Workspace features that you may not be aware of. To stay up to date with the latest tricks, we always recommend booking Google Workspace Training for your organisation – it’s the best way to make sure your employees are taking full advantage of the Google collaboration apps and you’re making the most of your investment.