Google Gemini is an advanced AI language model that transforms the way we work. Integrated seamlessly into Google Workspace, Gemini assists you with a variety of tasks, boosting productivity and streamlining processes. If you’ve heard the buzz about ChatGPT or LaMDA and wondered what similar tools Google has to offer—Gemini is your answer.

What is Google Gemini?

Gemini is a powerful language model, similar to what you might know as an AI chatbot. It’s trained on a massive dataset of text and code, allowing it to communicate and generate text. Think of it as a multi-talented, AI-powered assistant that can help you write, research, plan, and more. Here are some of its key capabilities:

  • Writing Enhancement: Gemini can improve your writing by suggesting better phrasing, providing more concise wording, or even generating entire paragraphs of text.
  • Research and Information: It can pull relevant information from the web or company documents and summarise it for you. Need figures for a report? Ask Gemini.
  • Translation: Break down language barriers by having Gemini translate text instantly.
  • Creative Brainstorming: Stuck on ideas? Gemini acts as a brainstorming partner, suggesting unique angles and fresh perspectives.

Our Approach to Adopting AI Within Your Organisation

Establishing an AI team within your company can have a significant positive impact on your business. The Gemini add-on can be added to any number of users across your business, so you can start small.

With tools like Gemini integrated into Google Workspace, you can enable teams across your organisation to streamline processes, boost creativity, and gain data-driven insights.

Here’s an example of how your marketing team can embrace AI, and how to make the transition a success.

  • Enhance content creation: Gemini can assist with everything from brainstorming catchy headlines and ad copy, to writing and refining blog posts and social media updates.
  • Generate compelling visuals: Improve presentations and other marketing materials by creating unique and compelling graphics from simple text prompts.
  • Get insights: Analyse buyer behaviour and demographics with Gemini’s help within Google Sheets. This allows for targeted campaigns, customised product recommendations, and more meaningful customer interactions.
  • Research: Ask Gemini to track competitor strategies, social media sentiment, and market trends, ensuring your marketing efforts stay one step ahead.

Example of Gemini AI in Google Sheets

Here are some practical examples:

  • Create a Campaign Brief: Ask Gemini: “Create a marketing campaign brief targeting young professionals for our new sustainable clothing line. Include social media strategies and a budget breakdown.”
  • Social Media Analysis: Use Gemini to summarise a competitor’s latest social media campaign. Ask: “What’s the overall sentiment around [competitor]’s product launch, and why?”
  • Email Optimisation: “Gemini, can you make this email subject line more engaging?”

Start small and always prioritise human expertise alongside AI-generated insights for the best results. Here are some KPIs you can use to track AI adoption within your organisation:

  • Productivity: Evaluate how generative AI affects productivity by measuring the number of tasks completed and the reduction in manual effort.
  • Customer satisfaction: If you use Gemini AI use for customer-facing applications such as generating customer support replies, use customer satisfaction surveys or feedback to evaluate how well the AI system meets customer needs and expectations.
  • Cost savings: Determine the financial benefits gained by using Gemini for Google Workspace. Compare the costs incurred when employing the AI system with the expenses associated with conventional processes or outsourcing practices.
  • Business impact: Which business metrics are directly impacted by the application of generative AI? Examples include increased sales, reduced costs, and improved employee satisfaction.

Is Google Gemini Available in the UK?

Yes, Google Gemini is available in the United Kingdom and other regions where Google Workspace is accessible.


How to Get Gemini for Google Workspace?

If you are a Refractiv customer, you can get in touch with us to start your free Gemini trial.

If your organisation is based in the United Kingdom, explore our Google Workspace plans and services, including Gemini, and get in touch with your requirements. We’d be happy to hear from you!


How to Use Gemini for Google Workspace?

Gemini is seamlessly integrated with Google Workspace productivity apps. Here’s how to interact with Google Gemini, depending on your needs:

  • Directly within Apps: While writing in Google Docs or Sheets, Gemini will provide suggestions to improve your work or help generate content.
  • Research: Search for any topic relevant to your business and Gemini will present a summary of relevant information and insights.
  • Ask Gemini: Use Gemini to find answers to specific questions directly within Google Docs, write emails, improve copywriting, and more. Example: “Gemini, write an outline for a presentation about cloud computing”

For example: “Gemini, write an outline for a presentation about cloud computing”.


Example of Gemini AI in Google Docs


Gemini for Google Workspace Plans

Gemini is available in two plans.

Gemini Business meets the needs of typical business users and includes:

  • Gemini in Gmail, Docs, Slides, Sheets, and Meet.
  • Access to Gemini with 1.0 Ultra, Google’s most capable AI model.
  • Enterprise-grade security and privacy. Unlike the public versions of ChatGPT or Gemini, your inputs aren’t used to train the AI model.

Gemini Business is available to all Google Workspace customers. It starts at GBP 20 per user/month with a one-year commitment. Get in touch for a free trial.

Gemini Enterprise for Google Workspace is the most advanced AI add-on. It includes everything from Gemini Business, plus:

  • Advanced meetings with translated captions in 15+ languages.
  • Full access and usage of Gemini.

Gemini Enterprise requires a Google Workspace Business Standard, Business Plus, Enterprise Standard, or Enterprise Plus subscription. Pricing starts at GBP 30 per user/month with a one-year commitment. Get in touch to find out more.


Google Gemini has the potential to change the way you use Google Workspace. Imagine emails that draft themselves, presentations that build their own outlines, and complex data analysis done in a snap. Gemini’s ability to learn and adapt means the possibilities grow with each use.

Adopting AI effectively takes a commitment to learning. Start with manageable projects, train a small team within your organisation, and emphasise the collaborative potential of AI. Gemini AI is about empowering your team to be more efficient and creative.

Ready to supercharge your work with Google Gemini? Get in touch for a free trial and discover the possibilities!