Founded in 2002, London Metropolitan University is the highest ranking ‘millennial’ university in the UK and operates from three sites across London with the main campus in Islington. Maintaining London Met’s buildings is key to the smooth running of the University and with contractors undertaking hundreds of maintenance jobs each year, the Health & Safety Team were looking for a better way to manage the provision and tracking of permits for them coming onto LMU sites.

Google Cloud Partner Refractiv worked with the LMU team to develop an online system to generate and manage permit requests. Utilising the University’s existing G Suite accounts, Refractiv designed a dynamic Google Form for staff to request the permit for work and upload supporting information such as risk assessments. Each application is sent automatically to an OverDRIVE web portal for management and reporting and the Health & Safety Team has online access from any device to monitor and approve applications.

The original paper based system had become inefficient and other electronic alternatives were costly and would have taken considerable time to develop, so using our existing Google platform and combining it with an OverDRIVE site was an ideal solution. The new online setup is simple for our team to use, the site is user friendly and it’s been a quick, cost effective and smart way to solve what was becoming a challenging problem.

About Refractiv
Refractiv is a Google Cloud Partner, providing deployment, migration and training services and a range of complementary cloud products.The company has extensive experience in developing products and also designs, develops and supports custom solutions for business in cloud, web and mobile.

About OverDRIVE
OverDRIVE is designed for organisations using G Suite. OverDRIVE lets you make great-looking and powerful workspaces and sites, transforming Drive and other G Suite content into web pages automatically. You don’t need specialist skills, so you can set up a site in minutes. Uses include project workspaces, sites, intranets, digital libraries, event sites and education resources. OverDRIVE is available globally online and through partners.