CUSTOMER SUCCESS

Transforming Project Set Up with Google Apps Script

Ivory Worldwide, a global creative agency, needed a reliable way to create complex, consistent folder structures for client projects in Google Drive. For them, efficiency and consistency are key to delivering world-class projects.

By partnering with Refractiv, they’ve transformed the way projects are set up, saving time and reducing errors.

The Challenge

Ivory Worldwide was looking for a way to automatically generate complex, editable folder structures for client projects in Google Drive.

Before working with Refractiv, Ivory Worldwide had built their own solution. While functional, it had reached its limits and required updating. The team needed a more reliable process that is also integrated with project management tool Wrike.

The Solution

Refractiv developed a custom Google Apps Script to automate the Google Drive folder creation process.

Ivory’s team can now set up projects in both Google Drive & Wrike by filling in a simple form. The script runs in the background, building the required folder structure in Google Drive based on the project information provided.

The Result

Since rolling out the solution, Ivory Worldwide has seen a noticeable improvement in efficiency and consistency.

“It just works flawlessly in the background. Users can set up a project in both Wrike & Drive by filling in a very simple form. This keeps project structures consistent and, because it is so easy, it prevents users from trying to create their own versions!”

Jon Hodges, Digital Director – Ivory Worldwide

Jon Hodges, Digital Director, Ivory Worldwide

The key features and benefits include:

  • Seamless integration: The script allows users to set up a project in both Google Drive and Wrike simultaneously with a single, simple form.
  • Consistency: The automated process ensures that every new project adheres to the same standardised folder structure. Because the process is so simple, users no longer feel the need to create their own variations of folder structures.
  • Time savings and efficiency: The simplicity of filling out a basic form has dramatically reduced the time and effort required to set up a new project. This allows the team to focus on core project tasks rather than administrative setup.

By working with Refractiv, Ivory Worldwide now has a process that saves time, integrates neatly with their existing tools, and supports the high standards they deliver to their clients.

This project is a great example of how a small automation can have a big impact.

At Refractiv, we build custom Google Apps Script solutions that streamline your business processes, cut out repetitive tasks, and connect the tools you already use.

Ready to save time, eliminate errors, and boost productivity? Contact us today and let’s build your automation.