Google Workspace

Everything you need to get work done

Refractiv: Google Workspace UK Partner badge

Reduce IT costs, manage information more effectively and enable employees to collaborate wherever they are.

Our Google Workspace implementation expertise and additional services, which include training, integration, cloud application development and comprehensive support services, make Refractiv your perfect deployment partner.

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Google Workspace is reliable and secure with powerful, intuitive applications.

Connect

Get Gmail for Business, Calendar, Google Chat & Meet – connect with colleagues and external partners efficiently and securely.

Create & Store

The tools you need to bring your ideas to life and collaborate seamlessly: Docs, Sheets, Slides, plus Google Drive for storage.

Access & Control

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Google Admin Console and Google Vault are a powerful suite of tools for your business to control and safeguard your data.

Having experienced the benefits of Gmail, we are keen to implement the rest of the Google Workspace platform as soon as possible. Google Workspace has delivered cost savings and improved collaboration between branches, so we’re feeling the benefits across the business.

David Hewitson — IT Director, Scrivens

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We wanted to make sure our team could work and collaborate in the smartest possible way and get the most from our Google Workspace investment. With help from Refractiv, we’ve improved the way we operate as a team and as an organisation.

Andy Davies — Managing Director, Somerford Associates

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Google Workspace Plans and Pricing

As a Google Workspace Partner, we offer a range of packages to suit all organisations with annual and flexible monthly plans.

Google Workspace

From £5.90 per user/month

Experience the power of collaboration and efficiency with Google Workspace. Access your essential productivity tools like Gmail for business, Docs, Drive, and Meet—all in one integrated platform.

What’s Included

Google Workspace Licences
Migration support
Local UK billing

Most Popular

Google Workspace + Managed Services

From £10 per user/month

The complete Google Workspace solution for your business! Enjoy peace of mind with a dedicated helpdesk, automated backups, regular security reviews, access to training materials and more.

What’s Included

Google Workspace Licences
Google Workspace Support
Migration Support
Local UK Billing
Backup Service

Your Work Challenges

Finding & Sharing Information

Remote team engagement

Business agility and adaptation

IT skills gap & resource allocation

Concerns about security

Talent retention & recruitment

Solved with Google Workspace

Information is easily shared, and collaboration is natural.

Hybrid or remote working is a breeze, and all staff can stay involved and motivated.

Younger staff relish the clever technology.

Strong security is built in, and you can trust Google to run the IT engine room.

And Refractiv

Solid advice so that you can make the right decisions for your business.

Everything is planned and costed.

We provide what you need to get started and carry on working without interruption.

Your data can be migrated as required.

We support you in the long-term as your needs change.

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Take your efficiency to new heights

Generate emails, documents, and presentations with just a few prompts, saving you valuable time and effort.
Use Gemini to analyse your data in Sheets and receive actionable suggestions, empowering you to make informed decisions.

Work is No longer
a place

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Prepare your organisation to succeed in the future by employing the best tools for productivity and collaboration. Google Workspace is the easiest way for organisations of all sizes to connect, create, and collaborate using the apps they already know. It allows everyone to contribute regardless of role or location.

The key elements of success in the future of hybrid work are…

Productivity

Align the entire team with cloud based tools which improve productivity.

With Google Workspace, you are able to collaborate on projects and follow up with customers via chat or video.

Access data, connect, create, and collaborate from any location, and on any device.

Equity

Allow everyone to contribute regardless of role or location using the same set of apps and tools that connect the right people, conversations, and content.

Geting instant access to the same information, technology, and representation creates an equal playing field for all employees.

Wellbeing

Productivity and wellbeing go hand-in-hand.

HR teams can easily keep track of wellbeing across the organisation and have regular catch-ups with employees using Google Meet.

Calendar tools can help people control their work schedule and book focus time to avoid distractions.

Google Workspace Deployment and Implementation

As a Google Partner, we’ve got everything you need for a smooth transition to Google Workspace from legacy email and office solutions, including Office 365. We don’t believe that one size fits all so we work closely with you and your team to figure out what you need and how it is best delivered so you don’t waste time, money or goodwill when you make the switch.

Deployment Planning

We’ll work with you on a deployment plan which includes the scope, responsibilities, resources, timescales technical details. We normally start with a project kick-off conference call.

Implementation

We look at your existing set up, your people and your kit to develop an implementation plan that will deliver a smooth and simple move to Google Workspace.

Change Management

A change management plan delivers a smooth move to Google Workspace without wasting company time, losing productivity or the good will of your team. It’s not rocket science – just clear communication, good training and great Google Workspace support.

Google Workspace Security

As a Google Partner, we’ve got everything you need for a smooth transition to Google Workspace from legacy email and office solutions, including Office 365. We don’t believe that one size fits all so we work closely with you and your team to figure out what you need and how it is best delivered so you don’t waste time, money or goodwill when you make the switch.

Does Google encrypt my data?

Yes, Google encrypts your data in Google Workspace. By default, all data is encrypted both at rest (when stored on Google’s servers) and in transit (when moving between your device and Google or between Google’s data centers). This means that even if someone gains physical access to the storage hardware or intercepts the data during transmission, they cannot read it without the encryption keys. Google also offers Client-side encryption (CSE) for an additional layer of security, where you control the encryption keys and Google servers cannot access your data.

How does Google prevent against hackers and other intruders?

Google safeguards Google Workspace through a combination of secure infrastructure, proactive threat detection, and access control measures. To minimise vulnerabilities, Google employs a cloud-native architecture, data encryption, and a zero-trust model. AI and machine learning help identify suspicious activities, while built-in protections block phishing and malware. Access is tightly controlled through multi-factor authentication and device management, with additional measures like DLP further protecting data.

Google Workspace FAQs

The Google Workspace solution for work is a packaged product of Google’s best messaging and collaboration applications, among which include Gmail, Google Meet, Google Calendar, Google Drive, Docs, Slides, and Sheets.

You may have had experience using many of these applications with your user@gmail.com account, and while these applications are similar, Google has enhanced them in Google Workspace with business features.

One of the first questions which usually comes up is why switch to Google Workspace? We have worked with a large range of businesses and have listened to what’s important to them in building and growing a healthy business. What we’ve found is that businesses are looking for a low-cost, reliable, and secure messaging and collaboration solution that supports their business rather than challenges it. If your business finds itself identifying with some of these challenges, then you might be interested in considering the Google Workspace solution for your business.

Google Workspace stands out due to its intuitive design, real-time collaboration capabilities, and seamless integration with a vast ecosystem of third-party applications. Unlike some traditional office suites, Google Workspace offers automatic updates, robust cloud storage, and powerful AI-powered features. Its focus on accessibility and collaborative workflows often makes it a preferred choice for teams that need to work together efficiently and flexibly.

Yes, we provide robust tools and resources to facilitate a smooth and efficient migration of your existing email, calendar events, and files to Google Workspace.

The process is designed to minimise disruption to your business operations. Our expert team provides assistance with the migration process to ensure a seamless transition.

Google Workspace is a web-based hosted solution, which means you can access Google Workspace at anytime, anywhere you have an internet connection. You might hear this type of technology referred to as “software-as-a-service” or “cloud computing”. “Cloud computing” or “software-as-a-service” is a computing model in which IT applications are provided “as a service”, allowing users to access these applications from the Internet (“in the cloud”) without needing to maintain the infrastructure that supports them. A simple way to understand the model is how people currently allow companies to run and manage their electricity rather than generating it within their home/office themselves.

With Google Workspace, your data and the applications themselves are served from Google’s highly secure, scalable, and reliable data centers. Google actually builds its own data centers from scratch, so they are able to have one of the lowest cost-per-server infrastructures in the world; which means that those savings are passed on to Google Workspace customers. Your business is able to offload the infrastructure costs and the effort it takes to maintain an on-premises solution, and focus those savings on more strategic IT initiatives.

And since Google Workspace is web-based, your employees can be productive from anywhere, whether they’re at their own desk, using a different computer, or on the go with a mobile device.